Click here to see our commitement to the environment

Simplifying Chair Care: The Seat Co Way

Discover hassle-free chair maintenance with Seat Co. Our guide explains the ease and cost-effectiveness of maintaining premium event chairs for rental businesses.
Representation of the ease of maintanance that Seat Co. Chiavari chairs offer.

Discover the Ease of Maintaining Premium Event Chairs

Written by: Marcelo Flores

In the event rental world, the chairs you choose are more than just seating—they’re a crucial business investment. But there’s a hidden factor often overlooked: maintenance costs. How much will those elegant chairs really cost you in the long run? Dive into our guide as we unravel the secrets of chair maintenance, with a special focus on Seat Co chairs.

Table of Contents

1. Why is it so Important to Consider Maintenance Expenses Before Purchasing Chairs?

2. How to Calculate the Maintenance of Your Chairs

3. Regular Chairs Maintenance: Managing the Challenges

4. How to Take Good Care of Seat Co Chairs

1. Why is it so Important to Consider Maintenance Expenses Before Purchasing Chairs?


When investing in chairs for your event rental business, the purchase price is just the tip of the iceberg. The real cost often lies in the ongoing maintenance expenses, which can significantly impact your overall return on investment (ROI). Here’s why considering these expenses upfront is crucial:

  • Long-Term Financial Health: Chairs with lower maintenance needs can drastically reduce long-term operational costs. This means more of your revenue stays as profit, rather than being spent on upkeep.

  • Operational Efficiency: Time is a valuable resource in the event rental business. Chairs that require less frequent or less intensive maintenance free up time, allowing you to focus on other aspects of your business.

  • Client Satisfaction: The condition of your chairs directly affects client experience. Well-maintained chairs ensure a consistently high-quality presentation, enhancing your reputation and encouraging repeat business.

  • Sustainability: Frequent replacements due to poor maintenance or durability issues contribute to waste. Opting for chairs that are easier to maintain and last longer aligns with eco-friendly business practices, an increasingly important consideration for modern consumers.

Ultimately a high maintenance cost will take up a lot of resources, both in money and labor. This sum will not allow you to be efficient and will be a great obstacle to achieve your goal of growing your business.

2. How to Calculate the Maintenance of Your Chairs


Calculating the maintenance costs of your chairs is crucial for effective financial planning in your event rental business. Here’s a step-by-step guide to help you accurately estimate these expenses:

  • Identify Maintenance Activities: List all the maintenance activities required for your chairs, such as cleaning, repairing, replacing parts, and general upkeep.
  • Estimate Frequency of Maintenance: Determine how often each maintenance activity needs to be performed. Some tasks might be needed after every event, while others might be less frequent.
  • Calculate Labor Costs: Assess the time required for each maintenance task and multiply it by the hourly wage of the person performing the work. If you’re doing the maintenance yourself, consider the value of your time.
  • Factor in Material Costs: Include the cost of any materials or tools needed for maintenance, like cleaning supplies, paint, replacement parts, etc.
  • Calculate Total Annual Maintenance Cost: Add up all the costs for a year to get your total annual maintenance expense. This will give you a clear picture of the ongoing investment required to keep your chairs in top condition.
  • Divide by Number of Chairs: To find the maintenance cost per chair, divide the total annual cost by the number of chairs in your inventory.

This calculation provides a realistic view of what it costs to maintain your chairs annually, helping you make more informed decisions about future purchases and pricing your rental services appropriately.

3. Regular Chairs Maintenance: Managing the Challenges

regular chiavari chair

Maintaining regular event rental chairs, especially those with screws that require frequent attention, can be a challenging aspect of your business. Here’s a focused look at the maintenance demands of these types of chairs (wood and resin) and how to effectively manage them:

  • Tightening Screws: One of the most common maintenance tasks for wood or resin chairs is tightening screws that can become loose over time. This task should be performed regularly to ensure the chairs remain safe and sturdy for use.
  • Dealing with Wear and Tear: Chairs with moving parts or less durable materials are prone to wear and tear. Regular inspections are crucial to identify issues like cracks, wobbles, or weakened joints.
  • Repairing Damage: Unlike more durable chair types, regular chairs may require frequent repairs. This could involve fixing broken parts, addressing structural weaknesses, or even complete part replacements.
  • Consistent Cleaning and Touch-Ups: Regular chairs often need more than just cleaning. They may require paint touch-ups or treatment to cover up chips and scratches, maintaining their aesthetic appeal for events.
  • Labor Intensive: The maintenance of regular chairs can be labor-intensive, requiring dedicated time and resources. This factor should be considered when calculating the overall cost of maintaining your chair inventory.
  • Planning for Replacements: Due to their nature, regular chairs might have a shorter lifespan, necessitating more frequent replacements. This should be factored into your long-term financial planning and inventory management.

These are some of the most common challenges for business owners. Understanding your maintenance expenses is crucial in order to improve your ROI, work more efficiently and with much less concerns.

4. How to Take Good Care of Seat Co Chairs

take good choice of chairs to avoid the high maintenance

Caring for Seat Co chairs involves a different approach compared to regular event chairs. Thanks to their design and construction, these chairs require less intensive maintenance, making them a more convenient and cost-effective option for your business. Here’s how you can ensure your Seat Co chairs remain in top condition:

Here are the key factors you won’t have to worry about with Seat Co chairs:

No Screws Needed

Unlike wood or resin chairs that often require constant screw tightening, Seat Co chairs do not have any screws, eliminating this routine task. This 100% welded construction not only eliminates a routine maintenance task but also ensures lifelong structural strength.

Durable Materials

Built from high-quality, robust materials, Seat Co chairs resist the typical wear and tear that plagues less durable chairs, significantly reducing the need for repairs.

Resistant to Common Damages

Thanks to their superior construction, these chairs are less prone to common damages like cracks, wobbles, or structural weaknesses that often affect other types of event chairs.

Minimal Maintenance for Seat Co Chairs

While Seat Co chairs are designed for low maintenance, a few simple care practices will help extend their life cycle and ensure they remain in pristine condition for your events:

Easy Cleaning

A gentle wipe-down with a suitable cleaning solution is usually all that’s needed to keep Seat Co chairs looking their best.

Glides and Protective Caps Replacements

The only maintenance expected is the occasional replacement of glides and protective caps. The glides, being the bottom plugs, may wear out over time and are estimated to require replacement for about 20% of the chairs annually, at a cost of $0.50 each. The protective caps, designed for easy replacement, protect the chairs from damage due to falls. They are also estimated to need replacement for about 10% of the chairs annually, at a cost of $1 each.

Touch Up Spray Can

While the paint on Seat Co chairs is highly impact-resistant and won’t peel off, it can get scratched. A simple touch-up with a spray can, priced at $24.90, can easily remedy this, making the chairs look as good as new.

Tutorial | Replacement of Glides, Protective Caps and Stacking Buttons

In conclusion, Seat Co chairs offer a winning combination of style and practicality, making them an ideal choice for event rentals. Their low maintenance requirements, coupled with durable design, ensure they remain in excellent condition with minimal effort. This ease of upkeep translates into significant time and cost savings, enhancing your ROI and streamlining your operations. By choosing Seat Co chairs, you invest in long-term value and reliability, ensuring your event furniture continually meets and exceeds expectations.

Seat Co.

Reliable Quality

Don’t forget to share this post!

More Posts